![]() ![]() This key binding sends only the message highlighted on the screen. Be sure that the correct email and recipients are on the screen first. The fastest way to send a message is to use the keyboard shortcut Alt + S. Then, you can fill out the subject line, add recipients, and type an email as normal. To pull up the draft window, use the shortcut Ctrl + Shift + M. Writing numerous emails per day facilitates the need to simplify the process required to pen a new message. Now you can swiftly navigate between all sections of Outlook. In addition to the pages listed above, you can also quickly return to your home tab with the shortcut Alt + H. To navigate forward one page, use Alt + the Right arrow key. You can also navigate to the previous section you were in by pressing Alt + B or Alt + the Left arrow key. Each navigational shortcut incorporates the Ctrl key, so the collection is fairly easy to remember. Once mastered, you can then learn the next set.Quickly navigating through each section of Outlook should be your first priority. Start with a common denominator like Ctrl or ⌘. But, when you’re looking to get acquainted with these keystrokes, you don’t need to be overwhelmed. If you know Microsoft products, then it goes without saying there are more many more keyboard shortcuts than what I listed. ![]() The nice part is these keyboard shortcuts work whether you’re in your Inbox or reading a specific email. We often need to act on the email we’re reading. The next set is designed to work specifically with Outlook email, where most of us spend our time. The exception being Outlook Tasks that require a K. You can also see the last letter in the sequence is usually the first letter of the information type. You might remember this by thinking of SHIFTing your focus to another area. These shortcuts all use the Ctrl key in combination with the Shift key. This is ideal since you often need to create a task or appointment while reading an email. While the above shortcuts work at the top level, the next set works anywhere in Microsoft Outlook. For example, if you were reading a specific email or viewing a friend’s contact and pressed Ctrl + 4 to go to Tasks, nothing would happen. These shortcuts won’t work if you drill down to a folder item. Suppose you’re viewing your Inbox and want to see your calendar, type Ctrl + 2. ![]() Unfortunately, there is no way to reassign these items. You’ll also note there is a key combination for “Shortcuts.” This is a customizable Outlook menu but not related to keyboard shortcuts. You can get quick access to these areas using the Ctrl key and the numbers 1-8. These include Mail, Calendar, Contacts, Tasks, Notes, Journal, and Notes. Microsoft Outlook includes a set of default folders based on the information type. I’ve also noted the shortcut keys as capitals for easier reading.
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